Renew a Canadian Grain Commission grain company licence each year: the renewal package, the 15th-of-the-prior-month deadline, the documents by licence class, and the full-term fee at the 2026-2027 monthly rate.
Applies in: CA
You must renew your grain company licence each year. The Canadian Grain Commission emails you a renewal package 3 months before your licence renewal date, and that package is specific to your company: it tells you exactly what you need to renew your licence, including a request for payment of your licence renewal fee and a list of all the documents you need. Work from your package, not from a generic checklist. A document list for another company, or for another licence class, is not your list.
The deadline is fixed by a simple rule. The deadline to renew your licence is the 15th day of the month prior to your renewal date, and your renewal date is included in your renewal package. For example, if your renewal date is February 1, the deadline to renew your licence is January 15. Put the deadline in your calendar when the package arrives, 3 months early, rather than waiting until the renewal month. The package arrives early so the documents and the payment can be assembled without rushing the deadline.
The Canadian Grain Commission licenses grain companies as a primary elevator, process elevator, terminal elevator, or grain dealer, and its licensing and reporting hub lists all four classes. The Commission determines whether grain companies must be licensed according to the Canada Grain Act and the Canada Grain Regulations.
Your class decides your document list. The Commission needs different documentation if you are renewing a grain dealer licence or a primary, process, or terminal elevator licence. Do not assume the documents you filed last year, or the documents a neighbouring elevator filed, match this year's list for your company. The renewal package states your list, and you can also view the information online when you sign in to renew or update your licence. If a document on your list is unclear, or if a listed document no longer matches how your company operates, contact Licensing and Security and ask before the deadline, while there is still time to correct it.
The package arrives by email 3 months before your renewal date. Read it as a whole first: your renewal date, your deadline, your document list, and the request for payment. Check that the company details in the package match your current operations. If anything in the package looks wrong for your company, raise it with Licensing and Security right away. The package is specific to your company, so an error in it is worth correcting early, not working around at the deadline.
The renewal page provides a sign-in to renew or update your licence, and you can view the renewal information online once signed in. Use the sign-in on the renewal page rather than a bookmarked login from another grain service. The sign-in shows the same company-specific information as the package, so use whichever copy is clearer and keep the two consistent: if the online view and the emailed package ever disagree, ask Licensing and Security which one governs your renewal.
Work through the document list in your package in order, and confirm each item is current. The list differs by class, so a grain dealer list and an elevator list are not interchangeable. Keep a copy of everything you submit, with the date you submitted it. If a document needs a signature, a certification, or a third party, start it first: those items are the ones that slip past a deadline. Do not submit documents the package does not ask for in place of documents it does ask for.
You must pay a full-term licence fee when renewing your grain company licence. The licence renewal fee is calculated by multiplying the monthly licensing rate by the number of months of the anticipated licence term. The Commission's fee schedule lists the full-term licence rate for 2026-2027 at $345.35 per licence per month or partial month, for a one-year term, with the fiscal year running from April 1 to March 31. At that rate, a 12-month term costs $4,144.20. Your renewal package includes the request for payment, so pay the amount the package requests. If the package amount and the published rate produce different totals for your term, ask Licensing and Security before paying, and keep the answer with your records.
You may pay by electronic funds transfer, cheque, American Express, MasterCard, or Visa. Credit card payments can be made over the phone. Two payment details matter for larger renewals. Credit card payments for licence fees over $5,000 will be processed over multiple transactions, so allow for that when you pay by phone. Once a credit card payment is processed, the Commission destroys all credit card information. Cheques should be made payable to the Receiver General for Canada and mailed to Licensing and Security, 800-303 Main Street, Winnipeg, MB R3C 3G8. If you pay by cheque, mail it early enough to arrive before the deadline: the deadline is a renewal deadline, not a mailing date.
Submit the documents and the payment so the renewal is complete by the 15th day of the month before your renewal date. Keep proof of the submission and of the payment together, in the same file as the renewal package. If you submit close to the deadline and anything is returned as incomplete, you will need that file to correct it fast. Do not assume a submitted renewal is approved: wait for the renewed licence itself.
The Commission's service standards for the full-term licence state that licensees are sent licence renewal packages 3 months before the annual renewal date, that the licensee is sent the licence on or before the licence effective date, and that the Commission's website is updated within 3 business days of the effective date of a change in a licensee's status. Expect the renewed licence by its effective date. If it has not arrived by then, contact Licensing and Security and ask for the status, with your renewal date and proof of payment ready.
Renewal does not end the year's obligations. Licensed primary and process elevators and grain dealers must submit regular reports about their operations through the Commission's online reporting services, and licensed companies must also report their liabilities to producers, as described on the licensing and reporting hub. Keep the reporting schedule alongside the renewal file so the next renewal package reaches a company whose reporting is already current.
One licensing point to confirm rather than assume: under the Canada Grain Act, the Commission may establish the amount of security to be provided by a grain company. The renewal page does not publish a security amount or a security form, and this guide states none. If security applies to your licence, your renewal package and Licensing and Security are the sources for what is required, not a figure from another company's file.
Some figures are deliberately not stated in this guide, because they could not be verified on a current official Canadian Grain Commission page at draft time. Do not rely on any figure below unless you confirm it on the current Commission page or in your renewal package first. Older full-term licence rates, including $339.57 for 2025-2026, $330.65 for 2024-2025, and $275.68 in an archived schedule of the Canada Grain Regulations, were not stated as current rates, because the current fee schedule lists $345.35 for 2026-2027. A separate processing time for deciding a renewal was not stated, because the opened pages state only the service standards quoted above: packages 3 months before the renewal date and the licence sent on or before the effective date. The consequences of missing the renewal deadline were not stated, because the opened renewal page states the deadline but no late-renewal consequence; if a deadline is missed, contact Licensing and Security rather than assuming the licence continues. A security amount, a security form, and a per-class document checklist were not stated, because the opened pages state only that documentation differs by licence class and that the company-specific package lists the documents. If any of these figures or lists is needed, verify it in your renewal package or with Licensing and Security before relying on it.
Every year. You must renew your grain company licence each year, and the Canadian Grain Commission emails you a renewal package 3 months before your licence renewal date. The package is specific to your company and tells you exactly what you need to renew.
The deadline is the 15th day of the month prior to your renewal date, and your renewal date is included in your renewal package. For example, if your renewal date is February 1, the deadline to renew is January 15.
It depends on your licence class. The Canadian Grain Commission needs different documentation if you are renewing a grain dealer licence or a primary, process, or terminal elevator licence. Your renewal package includes a list of all the documents you need, and you can also view that information online when you sign in to renew or update your licence.
You must pay a full-term licence fee when renewing. The fee is calculated by multiplying the monthly licensing rate by the number of months of the anticipated licence term. The 2026-2027 full-term licence rate is $345.35 per licence per month or partial month, so a 12-month term at that rate is $4,144.20. Confirm the amount in your renewal package, which includes a request for payment of your fee.
You may pay by electronic funds transfer, cheque, American Express, MasterCard, or Visa, and credit card payments can be made over the phone. Credit card payments for licence fees over $5,000 are processed over multiple transactions, and once a credit card payment is processed the Commission destroys all credit card information. Cheques should be made payable to the Receiver General for Canada and mailed to Licensing and Security, 800-303 Main Street, Winnipeg, MB R3C 3G8.
Not on the evidence of the renewal page alone. The renewal package is specific to your company and lists what you need to renew your licence, and the renewal page covers renewal and updates through the sign-in. If your operations, facilities, or ownership changed, contact Licensing and Security before you treat the renewal as covering the change, so the Commission can confirm whether a separate step applies.